PENNSYLVANIA YOUTH THEATRE 2008– 2009
POLICIES & PROCEDURES

REGISTRATION
Students wishing to enroll in PYT must submit the following in order to secure placement in a class:

• A completed Registration Form signed by Parent/Guardian acknowledging acceptance of Policies and Procedures.
• A payment of the $50 per program non-refundable registration fee.
• A completed Student Information/Medical Form signed by Parent/Guardian.

Students may register by phone, fax, mail or in person at PYT’s office or Open House.
Please register by August 29, 2008.

All registrations are processed in the order that they are received. Students wishing to enroll in a class that is full will be placed on a waiting list and notified of a possible opening. Late registrations will be accepted and tuition will be charged on a pro-rated basis. The registration fee must be paid in full even when tuition is pro-rated.

PAYMENTS

PYT accepts cash, checks, money orders, VISA and MasterCard. Cash payments should be made in person at the PYT Business office. Please ensure you receive a cash receipt signed by a PYT employee. Checks and money orders should be made payable to PYT. Please include your phone number on your check and print the student’s name. Any Parent/Guardian whose checks are returned or whose credit card transactions are declined more than once will be required to make all future payments by money order or cash.

If the entire yearly tuition is pre-paid by September 15, 2008, a 10% discount will be applied. A 10% discount can be taken for Dance Program classes if the student is also enrolled in a Drama Program class. Discounts may not be combined and do not apply to scholarships. Those not taking advantage of the full payment discount must adhere to the fee payment schedule. Tuition is broken into four billing periods. Payments are expected by the following due dates, NO EXCEPTIONS:

• Payment 1: August 29, 2008
• Payment 2: October 3, 2008
• Payment 3: January 9, 2009
• Payment 4: February 6, 2009

Tuition is due on these dates regardless of whether you have received your bill. Bills are a courtesy, and sent to the designated billing address. Please notify the office if a change of address occurs. An 18% per annum late fee will be assessed on accounts for payments made after the due dates. Parents/Guardians who fail to meet their financial obligations could lose their child’s spot in a class to a prospective student waiting to enroll. If it becomes necessary to engage the services of a collection agency or attorney to settle any disputes, additional collection and/or attorney fees may be assessed to your account.

Tuition payments are non-refundable, non-transferable. You may not transfer tuition between siblings. Refunds will be given for drops due to family or medical emergencies only.

ALL tuition and fees must be paid in full by the final due date of February 6, 2009 in order for student to participate in Senior Cabaret , Voice Concert, PYT Performs ! and/or Dancers in Concert . NO EXCEPTIONS.

Need-based scholarships are available to families who would not otherwise be able to participate in our program. An application is required and can be obtained by calling the office at 610-332-1400.

FEES

• A $35 fee will be assessed for all returned checks.
• A $100 Production Fee will be assessed to all students cast in a MainStage Production.
• Students cast in audition only Senior Cabaret numbers will be assessed a $60 fee.
• A Dance Concert Costume Fee of $65 per program class is due by November 15, 2008.
• All costume orders received after November 15 will be assessed a $30 late fee.
• No costume orders will be processed after December 31 st.
• All tuition must be current by December 31 st, otherwise no costume will be ordered and the student will not perform in any student production.

STUDENT WITHDRAWAL AND DROP/ADDS: If after the fourth lesson, a student decides to withdraw, that withdrawal must be reported to the office IN WRITING. A pro-rated refund of tuition less the $50 registration fee per class will then be issued. Drop/AdDs require that Parents complete a Drop/Ad form. Without this formal notification, billing will continue and parents will be responsible for class payment. In the event of a medical emergency, please contact the Business Manager. A $30.00 processing fee will be assessed for each Drop/Add form submitted in excess of three forms.

ATTENDANCE Parents are asked to phone the PYT office in the event of an emergency or illness that will cause a student’s absence. Students are expected to arrive to class on time and must be picked up on time. If an emergency occurs hindering timely pick up, please notify the office. Parents who pick up their child more than 15 minutes after a class ends will be charged $15.00 for each additional 10 minutes. Parents should park in the parking lot and walk their child to and from the studios for drop-off and pick-up. Should Parents choose not to do this, PYT accepts no responsibility or liability for students left unattended or for students leaving the building.

*Please note: Additional parking is available in the parking garage at Riverport, parking lot beside Lehigh Pizza, parking lot behind Ginny’s Luncheonette and the meters on 2 nd Street.

PRIVATE VOICE LESSONS One make-up lesson will be permitted each semester. Make up lessons will be arranged at a mutually convenient time. Students must arrive on time as lessons are scheduled consecutively in forty-minute intervals. Late arrival will result in an abbreviated lesson.

CLASS CANCELLATION PYT reserves the right to discontinue any class due to lack of enrollment. Any tuition paid will be refunded in full. PYT reserves the right to cancel classes in the event of inclement weather. Cancellations will be announced on OPERATION SNOWFLAKE WAEB and CHANNEL 69 NEWS. If more than one class in a semester is cancelled due to snow, a make up session will be scheduled.

QUESTIONS ? Call PYT's Business Manager at 610-332-1417.